Instructions

Oral sessions

A talk lasts 15 minutes and is followed by 3 min discussion. As a respect to the following speaker, we want to make sure that talks runs smoothly and therefore the chair will strictly time the talks.

Talks can be uploaded to the cloud prior to the meeting using the links that have been sent out to all presenters. Regardless if you have already uploaded your presentation in the cloud, we strongly advise you to bring your talk on a USB flash drive as a back-up.

It is important that presentation files are named in a systematic fashion: “presenter_date.file”. Examples: Wang_20250904.ppt or Garcia_20250906.pdf

Talks will be run on a Windows computer and the start of talks as well as transition between them will be organized by our team members. There will be no possibility of connecting your own computer to the projector. We will provide you with a wireless laser-pointer that you can use to skip through the slides during your presentation. The talks will be deleted from our computers after the end of the meeting.

Please follow the instructions below to avoid technical issues during the presentation:

• Presentations should be saved either as a PowerPoint- (.ppt) or a PDF-file (.pdf). Please save your presentation as PowerPoint Presentation 97-2007, 2010 or higher
• If your presentation contains a video or sound file, make sure the file is embedded in the presentation and does not rely on an external file location
• Make sure to stick to 16:9 format for your slides
• Be aware that presenter view will not be available
• Make sure to only use fonts that are available on the basic Microsoft Windows installation
  • If you intend to use special fonts, you need to save these fonts together with your presentation. Therefore, click on “tools”, then “options”, then “save” and check the box “embed true type fonts” before saving the presentation
• If you prepared your presentation on a non-Windows operating system (e.g. MacOS or Linux), please find the technical helper latest in the break before your talk 

When preparing your presentation, please make sure that is it accessible for everyone. Thus, please:

• Ensure that font size is big enough to be read easily (font size > 16)
• Ensure that there is enough contrast between background and font/images
• Ensure that the resolution of the images in your presentation is sufficient
• Ensure that information conveyed through colour, e.g. in a graph, is colour-blind friendly (e.g. see these tips https://support.microsoft.com/)
• Use page numbering, so people can easily refer to your slide in their questions

If you don't want the content of your presentation to be shared, please add a crossed out twitter sign to your slides to let other participants know.

Posters

Posters should be in portrait/vertical format and we recommend A0 format, which equals 84,1cm x 118,9cm. Posters can’t be bigger than 115cm x 145cm. Posters will be attached to the poster walls with pushpins, provided by us.

Poster ID’s will be communicated to poster presenters before the meeting. These numbers correspond to the location of your poster as well as the day that you will present your poster. Posters have to be hung up before 15:00 on Thursday 4th of September and will be discarded if they have not been removed by 15:00 on Saturday 6th of September.

Presenters are asked to stand next to their poster on the assigned evening.

When preparing your poster, please make sure that is it accessible for everyone:

• Ensure that font size is big enough to be read easily
• Ensure that there is enough contrast between background and font/images
• Ensure that information conveyed through colour, e.g. in a graph, is colour-blind friendly (you can find tips here https://www.animateyour.science)