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The list of coursework and examinations that students can view online and generate themselves as a printout is called a performance overview ("Leistungsübersicht"). In contrast to the transcript of records, the performance overview contains a note in the header of the document stating that it is an overview generated by the student himself/herself from data verified by the examination office. In the footer of the performance overview there is a note that it is machine-generated  which is valid without a signature.

The different versions of the transcript (1 - 4) are created and issued exclusively by the examination office. There is a note in the footer of the transcript stating that it is a machine-generated transcript that is valid without a signature.

Law students (state examination) can view their own overview of academic achievements in the BIS examination management system; the official documentation of academic achievements takes place separately in a separate system. Law students should therefore contact their examination office if they have any questions about a transcript.

The overview of coursework and examinations registered in the examination management system, which students at Bielefeld University can generate and print out themselves, is referred to as the transcript of records.

Overview of services by modules

The overview of achievements by module provides an overview of the selected degree programme, sorted by subject and module. Students can see here which modules are already complete. The various symbols provide information about the module status.

If a study and/or examination achievement has not been booked in the correct place, the assignments can (also) be changed by the students themselves (see this section: "Editing module assignments")

Clicking on the module title in the course overview takes you directly to the corresponding module description in the course information.

You can call up your overview of achievements by module yourself as a PDF in both German and English and print it out if necessary. You will find the PDF retrieval at the end of your course overview. It is not possible to narrow down the selection of subjects on this transcript of records. Further information for editing your personal transcript of records for students can be found here: "Manage transcript of records"

Performance overview by semester

The overview of academic achievements by semester is a chronological list of the academic achievements registered in the examination management system. It can be used to check the booking of academic achievements. Students have a tool that helps them to gain an overview of whether all academic achievements for a semester have been documented in the examination management system. The performance overview is available to students at all times.

The transcript with a student's academic and examination achievements in its various versions (in the following paragraphs 1 - 4) is the official document of Bielefeld University, which is created and made available by the examination office. It is made available via the BIS examination management system as a PDF file (under "My documents" on the home page of the examination management system) or as a printout.

1. the semester transcript

The semester transcript is the presentation of a student's coursework and examinations recorded in the examination management system in chronological order. The semester transcript is created by the examination office and can be used for certain application purposes, e.g. for an internship.

2. the module transcript

The module transcript shows the recorded coursework and examinations in the selected degree programme, broken down by subject and module. Modules "frozen" by the examination office are displayed with credit points and module grade. The provisional subject grade(s) or provisional overall grade(s) are not included. The module transcript is created by the examination office in charge (core subject or major subject examination office), but all examination offices involved in the degree programme must first close the complete modules, i.e. "freeze" them. The examination offices can be contacted by email or telephone. A written application is not required.

In contrast to the semester transcript, the module transcript contains further information, such as the module title, and can be used for application purposes.

For applications for a period of study abroad, it is advisable to obtain an English version of the module transcript from the responsible examination office. Although this document is not a fully translated version, it forms a good basis for the complete English translation of the module transcript, which must be confirmed by the International Office.

3. the intermediate transcript

For the intermediate transcript, the complete modules and the study programme variants are frozen by the responsible examination office and the provisional overall grade and total number of credit points are determined. Only the completed modules are used to calculate the provisional subject grade and to determine the credit points already earned. In order to receive an interim transcript, students must submit an application for an interim transcript to all examination offices involved via the "Zeugnisantrag" (certificate application ) (accessible via a corresponding link on the home page of the BIS examination management system)

The examination offices involved report the processing of the transcript to the lead examination office. The lead examination office determines and documents the provisional overall grade/final grade on the basis of the provisional subject grades and finally provides the complete document. The same rules apply for determining the provisional overall grade as for determining the final grade. The study programme variants are weighted differently depending on how many CPs they contribute to the overall grade. The arithmetic mean is then calculated. The weighting rules for the different programme types can be found in the examination regulations:

• BPO, paragraph IV, sections 15 - 18
• MPO subject-specific, paragraph IV, section 11
• MPO (Ed), paragraph IV, sections 15-18

The overall grade of the study programme variants (core subject, minor subject or two minor subjects) is calculated as the arithmetic mean weighted by credit points in each case

Intermediate transcripts are mainly used for applications for Master's degree programmes or scholarships. The intermediate transcript should only be issued close to graduation and only once per semester. When the transcript is frozen, the subject grades are displayed prominently in the system. In order to avoid confusion with the future final subject grades and the final overall grade, the (provisional) subject grades should be removed when the subjects are temporarily frozen and transferred to the explanatory text (see following section). The interim transcript contains the ECTS grading table.

In the header of the leading subject, the intermediate transcript contains the following explanatory text:

4. the final transcript

At the end of the degree programme, the module transcript is part of the final documents. For this purpose, all modules are "frozen" by the relevant examination office and firmly bound to subjects so that no further work or repetitions to improve grades are possible. Any modules and academic achievements from the individual subsidiary subjects are then added to the core subject.

To apply for an interim or final transcript, use the transcript application, which you can access directly in the BIS examination management via a link in the left-hand menu.

An additional element of the final transcript is the "ECTS grading table", which is intended for issuing final documents in accordance with the framework examination regulations. This grading table shows the percentage of students who have achieved which overall grade in the past two years since the certificate date. This is intended to make the individual final grade comparable regardless of the grading cultures in the individual subjects. Such a grading table is shown individually for each subject included in the degree. However, it can only be issued if the reference group (i.e. the number of students with a degree in the subject in question within the last two years) comprises 15 or more students. Otherwise, Data protection is not guaranteed. Your own grade is never included in the grading table; the reference group is formed on the basis of the day before the core subject freeze.

The ECTS grading table is issued with the final transcript and the provisional transcript.

On the transcripts issued by the examination offices, as well as on the PDF version of the transcript of records that students can access themselves in the BIS examination management system, a legend is added to the declaration. This is intended to provide third parties (e.g. other universities) with important information on the declaration of the transcript:

Abbreviations

These abbreviations are explained for all degree programmes:

• Course types
• Semester abbreviation WiSe and SoSe
• LP = credit point/s; one credit point corresponds to one credit according to ECTS

Clearance certificate

For degree programmes in the BA/MA study model:

"It is certified that no examination has been definitively failed, in this respect there is an examination entitlement."

Erläuterung in Deutsch

Für Studiengänge im BA/MA Studienmodell:

"Das Transcript enthält alle erbrachten Studienleistungen sowie alle während des Studiums bestandenen und nicht bestandenen Modulprüfungen und Modulteilprüfungen einschließlich deren Bewertungen. Studienleistungen sind stets einzelnen Veranstaltungen zugeordnet. Modulprüfungen und Modulteilprüfungen sind entweder einzelnen Veranstaltungen zugeordnet oder werden gesondert aufgeführt, es wird die jeweilige Prüfungsform ausgewiesen.

Einen vollständigen Überblick über alle Elemente und Veranstaltungen eines Moduls geben ausschließlich die Modulbeschreibungen.

Leistungspunkte werden für erfolgreich abgeschlossene Module vergeben und ausgewiesen."

English transcripts

This text is displayed in English transcripts: